The Membership Secretary role is to manage the members, utilising the Play Tennis website to manage payments and memberships.
- Note and record applications for club membership made via Club Spark
- Maintaining accurate records of current members on the My Tennis database.
- Follow up on unpaid membership renewals before the start of the Spring tennis season.
- Check the membership status of competition players before the commencement of each season.
- Act as the first point of contact at the club with regard to membership enquiries.
- Distribute court keys as required.
- Produce and distribute renewal notices/emails to members prior to their membership expiring on 30th June of the financial year.
- Maintain membership history records as required by the Associations Incorporation Reform Act 2012(VIC).
- Attend regular Management Committee meetings & produce a membership report.
- Be available for two hours on Membership Registration Day in July each year to accept cash / cheque membership payments and issue receipts.
- Manage receipt of membership fees (cash, cheques), including prompt payment into the club bank account and providing the Treasurer with associated information as required.
- Regularly check team/player statistics on DVTA, NENTG & HDTA Trols throughout the season for emergency players who have played three matches. Follow up these players for membership as per policy
